Duties & Responsibilities*

*Note: Every board member must be a current member of the NCTE.

President

• Plan, organize and facilitate executive board meetings
• Secure meeting place for executive board meetings
• Prepare an annual budget for board approval.
• Support work of committees.
• Act as official host of conferences, conventions and workshops
• Prepare Annual Affiliate's Report for NCTE which includes the following:
  • Roster of Officers (president, vice-president, secretary, treasurer and NCTE liaisons/representatives) with the following information: Name of officer, Title of position, Term of position, Full address (home and school if available), Telephone numbers, Preferred e-mail.
  • Roster Statement Form 
  • Affiliate Directors Form  which confirms the affiliate officer(s) who will be attending the Board of Directors Meeting at NCTE's Annual Convention in November---meeting at 5:30 p.m. on the Friday of Convention. All affiliates must be represented at the meeting at least once every three years.
  • Policy of Involvement of People of Color:  NCTE encourages all affiliates to have a Policy on Involvement of People of Color.  If your affiliate has a policy, please include the policy in your annual report. If your affiliate does not have such a policy, please consider adopting one this year.  View NCTE's policy as a model.
• When preparing the annual report, visit the NCTE's list of affiliates and update the NHCTE's affiliate abstract. This information is used by all NCTE web visitors to locate their local affiliates.  Renewing NCTE members and new NCTE members are urged to join their local affiliates and are sent to this list to locate them. 

• Assist and support president with duties and responsibilities
• Assume duties and responsibilities of president when needed

• Maintain and report on all financial records of the affiliation
• Assist in preparation of Annual Affiliate's Report for NCTE by completing the following: 
  •  Affiliate Dues Form
  • Budget/Financial Statement Form

• Record & report/publish minutes of executive board meeting
• Record & report/publish minutes of general session during affiliate conferences/conventions
• Assist in preparation of Annual Affiliate's Report for NCTE by:
  • Regularly submitting executive board meeting minutes to the NCTE Affiliate Director at      < affsec@ncte.org > 
  • Regularly submitting other affiliate documents such as newsletters, journals,  membership brochures,   special publications and  conference programs to the NCTE Affiliate Director at  < affsec@ncte.org > 

• Maintain communications with executive board of NEATE.
• Advise executive board and affiliate members of upcoming NEATE events.
• Publicize upcoming NEATE events.
• Attend NEATE fall conference.

Attend the Board of Directors Meeting at NCTE's Annual Convention in November---meeting at 5:30 p.m. on the Friday of Convention. All affiliates must be represented at the meeting at least once every three years. NHCTE must be represented at the following conventions: 2010, 2013, 2016 and 2019. 

SLATE Representative to NCTE 

• Read about the SLATE Representative Activities and Responsibilities. Although all NCTE members are also members of SLATE, NCTE encourages affiliates to contribute to SLATE.
• Seek out ways to involve affiliate members in SLATE.

• Maintain records of current affiliate members.
• Register new affiliate members.
• Lead membership drive efforts.
• Maintain e-mail list of current affiliate members.
• Create and maintain e-mail list of potential members.

Publications Committee:

Webmaster

Newsletter Editor -Content

Newsletter Editor- Formatting

Social Network Coordinator

• Regularly update and maintain the affiliate website: www.nhcte.org
• Solicit, edit, format and publish articles for digital and print publications
• Work with other NHCTE committees to ensure that our publications (digital and print) participate in the NCTE Information Exchange Agreement, an agreement enabling participating affiliates, assemblies, and TYCA Regionals to use writing and artwork from one another's publications providing they cite the source of the writing or artwork and send two copies of the publication with the reprinted writing or artwork to the editor of the publication that originally printed the material. 
• Include the NCTE Division of Communications & Affiliate Services < affsec@ncte.org >  in any publication's mailing list.  
• Send a copy of affiliate publications to the region # 1 representative on the Standing Committee on Affiliates.

Learn all about the following programs and act as the NHCTE state coordinator/liaison for these programs:

• NCTE Program to Recognize Excellence in Student Literary Magazines
• NCTE Academic Achievement Awards in Writing 

 If more information is needed, contact  <aa@ncte.org > or < affsec@ncte.org>.

Facilitate the NHCTE teacher of the year program by completing the following tasks:

• Solicit nominations - see Application Process.
• Gather and organize completed nomination portfolios and nominee information.
• Organize and chair committee meetings for portfolio evaluation and subsequent visitations. See the following resources:
  • Awards & Recognition
  • Evaluation Criteria
• Communicate with nominees, honorees, finalists and teacher of the year.
• Purchase award certificates, plaques, etc. ....
• Complete nomination process for the NHCTE's teacher of the year to be eligible for the NCTE's High School Teacher of Excellence Award. This award is given to high school teachers who are nominated by their state affiliates. All state, provincial, regional, and local affiliates can participate.  Deadline May 1.

Create and maintain a state gallery within the National Gallery of Writing. Promote the National Day of Writing (in October each year) and encourage teachers and students to submit work to the gallery. Support NHCTE workshops which utilize the National Gallery of Writing.